(Last Updated 21st February 2021)
Our Contact Details
Name: Music Collective Scotland T/A Music Lessons Angus and Dundee
Named Person: Nicole Tonner
Address: Music Lessons Angus Studio, 3-5 Millgate, Arbroath, Angus DD11 1NN
Phone Number: 07724946490
The type of personal information we collect
We currently collect and process the following information directly and through third party organisations:
Personal identifiers, contacts and characteristics (name, home address, email address, contact number and emergency contact number, Date of birth and gender)
Relevant Medical Information
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Booking of lessons or classes using our third party booking software Class for Kids
Payment for classes or lessons using third party payment software Stripe
You have entered your details directly on our website hosted by Wix. (Usually name, email and class/lesson interests)
You have entered your details to join our mailing list using our third party marketing company MailChimp. Details usually include email, name, lesson/class interests or other preference information related to our services.
We receive personal information indirectly, from the following third party companies which we use to support our business needs. Each of the companies have their own private policy which can be viewed here:
Class for Kids - https://class4kids.co.uk/privacy
Mailchimp - https://mailchimp.com/legal/privacy/
Stripe - https://stripe.com/gb/privacy
We use the information that you have given us in order to:
Provide booking confirmations
Provide invoices and payment options
Provide information relating to you/your child class or lessons
To provide you with news, events and new learning opportunities
Contact emergency contacts only when required
We may share this information with:
Authorised subcontracted freelance music teachers/class assistants delivering classes and lessons
NHS Track and Trace
Police, Fire Services, Ambulance (all emergency services)
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Nicole Tonner, firstname.lastname@example.org, 3-5 Millgate, Arbroath, DD11 1NN
(b) We have a contractual obligation. Information we collect from you is essential to enter a contract of services for our classes and lessons.
(c) We have a legal obligation. For example request from police or from NHS track and trace.
(d) We have a legitimate interest.
We will ask you for permission before taking videos/photographs of you and/ or your child taking part in musical activities or activities associated with Music Collective Scotland. Permission can be granted via Class for Kids, permission slips or via written confirmation for individual circumstances. Photos/Videos will be used responsibly and may be posted on social media platforms, our website, email marketing or shared with current school members. Consent can be withdrawn at anytime.
How we store your personal information
Your information is securely stored in third party organisations data which is only accessible from staff account login. Exports of contact data are stored electronically on a business cloud storage (Dropbox) which is only accessible to staff in part via password or on a password protected device.
We keep contact details for 2 years after leaving of the school. We will then dispose your information by removing/deleting electronic data. Almost all of our data recorded is now processed electronically. Any data collected in paper form will be shredded. Please note that third party organisations that we use have their own policy on data disposal.
Cookies and Tracking Technologies
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.Please contact us at email@example.com, 07724946490 and or 3-5 Millgate, Arbroath, DD11 1NN if you wish to make a request.
Acceptance of these terms
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at firstname.lastname@example.org, 3-5 Millgate, Arbroath, Angus, DD11 1NN
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk